SWIM TEAM REGISTRATION INFORMATION
NEW SWIMMER EVALUATIONS can be scheduled in advance by emailing us at info@waukeshaexpress.org.
Click here for ONLINE REGISTRATION.
Swimmers can join at anytime, fees will be pro-rated based on starting date. We have swimming options for all ages and abilities. E-mail us at info@waukeshaexpress.org to set up a new swimmer evaluation or with questions. There's more to Express than just swimming! Our vision is to provide a safe, healthy, positive swimming experience that will prepare all swimmers to be valuable community members, in and out of the pool.
REGISTRATION POLICIES
If a swimmer misses practice for more than 3 consecutive weeks due to illness or injury, a credit will be issued which can be applied to a future registration. A note from the physician must be e-mailed or dropped off to the pool within 3 weeks of injury or onset of illness, and must include date of injury, and length of time that swimmer can not swim.
Regardless of your choice of payment option, if your swim fees payments are not received by the due date you will be subject to a $10 late fee (this is in addition to late fees that will be charged on the 15th of each month if account carries a past due balance). To avoid this late fee, contact Laurie Carlson at laurie@waukeshaexpress.org in advance of payment due date if you need to make payment arrangements. Late charges for past due monthly swim fees will not be removed after the due date.
Transfers
Transfers should be completed on your USA Swimming account. There is currently no fee for transferring.
USA Swimming Membership Fee
All swimmers are required to be members of USA Swimming, you will receive a link to complete this registration on the USA Swimming website at the beginning of the season.
Multiple Swimmer Discount
This discount will automatically be applied during online registration. Swimmers must be registered at the same time to get the discount.
7.5% for two swimmers
10.00% for three swimmers
12.50% for four or more swimmers
Meet Fees
Meet information is posted on the Events page of our website (you need to be logged in on the site to view all of these events), and you will receive e-mail notification when events are posted. Check this page frequently to avoid missing entry deadlines. You are responsible for signing up for swim meets online, and also for all fees associated with your entries. These fees will be billed to your account and billing summaries will be e-mailed to you on the 21st of each month, with payment due on the first of the following month.
Meet entry fees can be added through the end of the month so it is important to check your balance due on the 1st of the month when invoices are generated. When you sign up for a meet you can plan on the meet entry fees be billed to your account shortly after the deadline. You have access to your account at all times, click on the My Account, then My Invoice/Payment link on the left hand side of the page.
A couple of things to note about meet entry fees:
- We will bill for your account for meet entry fees when the entries are submitted to the host team. You are responsible for the meet entry fees at that time and they are non-refundable if you do not attend the meet for any reason (includes injury, illness, family commitments, etc).
- We can not always guaranty being able to add swimmers once the online deadline has passed. If we can add a late entry for you upon your request, your account will be charged a $10 administration fee in addition to the regular meet entry fees. Note: This does not apply to new families/swimmers during their first season with the team. For experienced families we do recognize that life gets busy and things happen, you will not be charged for your your first late entry each season.
- If your account is greater than 30 days past due you will not be able to sign up for new meets. You can submit your payment online, online entries should be accepted immediately after payment has been submitted.
OTHER THINGS YOU SHOULD KNOW:
Fundraising
All fundraisers are optional.
Late Fees
You are responsible for all swim fees, meet entry fees, USA Swimming annual registration fee, team caps, apparel and equipment that you purchase/register. If it is not paid for by the due date late fees will be incurred. Billing summaries are e-mailed on the 21st of each month, any balance is due by the 1st of the following month. If payment is not received within 15 days of the due date (1st of the month), a $10 late fee will be billed to your account. After the 15 day grace period, and payment arrangements have not been made, your account will be suspended. This means that you will not be able to enter your swimmer in any additional events/meets, and previously entered events/meets will also be suspended. Your account will be reactivated when your account is paid in full including a $25 reactivation fee.
Group Changes
As swimmer are ready, coaches will make changes to the swimmer’s group assignment. If your swimmer moves to a group with a higher fee, you will be responsible for the pro-rated increase.
Practice Schedule
Our practice schedule can be found under the SwimTeam tab, Practice Schedules. This page will also have any updates and changes to our schedule, you should check it frequently.
Canceled Practices
No refunds or credits will be given for canceled practices. Coaches will re-schedule practices whenever possible.
Practice Equipment
Our online team store shows the equipment required for each group. If you are unsure about a piece of equipment, please check with your coach prior to purchase. More information can also be found on our website, Swim Team, Team Store, you can order all of these required items there.
